Find the workflow that gives your agency a clearer next step.

Start with the pressure your team wants to reduce—another chase, an unclear amount, or a review that takes too much reconstruction.

Day Guardian keeps these workflows connected as one product. Agency teams use the web platform for operations and oversight, while consultants, educators, and families complete the right work through the connected mobile app.

See the Agency View See the Mobile Workflow

Know what needs attention
Keep follow-up visible
Make reviews easier to explain

Day Guardian connected agency operations interface — **Operations**
**Funding**
**Compliance**

Start with the work your agency is responsible for.

Use this directory to understand where each workflow belongs. Every area remains connected through the same agency record and role-based access model.

Agency operations

Keep the information behind placements, educators, homes, schedules, and daily coordination in one operating context.

Enrolment and waitlists

Organize inquiries, waitlists, child records, placement decisions, start dates, and the information required to move a family into care.

Inquiry and intake records
Waitlist and placement status
Child and family information

Capacity and attendance

Use current placement, schedule, attendance, and available-space information to support day-to-day agency coordination.

Available spaces and schedules
Attendance records
Back-up care context

Educator and home records

Keep educator onboarding, credentials, agreements, required documents, renewals, and home information together.

Application and approval status
Credentials and expiries
Agreements and supporting records

Explore agency operations

People and daily work

Give each person a focused experience without losing the agency relationship, shared context, or visibility required for follow-up.

Consultant visits

Prepare for visits, review history, record observations, attach evidence, and keep action items visible after the visit.

Visit preparation and records
Observations and evidence
Assigned actions and follow-up

Educator daily records

Give educators a clear place for daily records, assigned work, required information, and communication connected to their agency.

Daily information and attendance
Assigned tasks and documents
Agency-connected updates

Family communication

Share relevant updates, permissions, documents, statements, and learning information through agency-controlled access.

Secure updates and documents
Consent-aware sharing
Statements and relevant records

For consultants For educators For families

Funding and reporting

Keep financial and compliance records connected to the people, activity, decisions, and evidence that explain them.

Funding and financial management

Connect grants, claims, parent fees, wage top-ups, adjustments, payouts, invoices, receipts, and statements to supporting agency records.

Funding and fee workflows
Adjustments and payout records
Invoices, receipts, and statements

Explore funding and finance

Compliance and reporting

Organize monitoring records, incidents, documents, expiries, findings, follow-ups, and evidence so the current record is easier to review.

Monitoring and incident records
Findings, actions, and evidence
Structured, review-ready reporting

Explore compliance and reporting

Oversight and planning

Bring current agency status into view so teams can see what is complete, what needs attention, and where supporting information lives.

Agency-wide visibility

Review enrolment, attendance, capacity, educator status, ratios, outstanding work, and current agency activity from one operating view.

Current status and trends
Outstanding work
Connected operational context

Safety and continuity records

Keep safety checks, incidents, evidence, follow-up, and continuity information organized around the agency's responsibilities.

Safety and incident information
Evidence and follow-up
Continuity context

Role-based access

Give agency teams and connected users access to the work and information relevant to their responsibilities.

Agency-managed relationships
Focused role experiences
Consent-aware communication

Explore agency oversight Explore safety and continuity Explore trust and access

Useful once. Connected everywhere it belongs.

The value is not a longer feature list. It is keeping the same current information useful across the agency workflows that depend on it.

Capture

Record information in the workflow where the work happens.

Connect

Keep related records, responsibilities, and roles in context.

Review

Use current information for oversight, follow-up, and reporting.

See how the platform connects